The Food Project: Youth. Food. Community.

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Youth Programs Operations Manager

Youth Programs Operations Manager

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Who We Are

Youth. Food. Community. Three important issues that intersect in one place: The Food Project. From our urban farms to our national college campaign, we bring together youth and adults from diverse backgrounds who work together to build local and sustainable food systems.

The Food Project's nationally recognized Youth Programs combine agriculture, enterprise, and service to create a rigorous, practical, and integrated experience. Teenagers from Greater Boston and the North Shore of eastern Massachusetts cultivate our urban and suburban farmland, participate in workshops, work with local hunger relief organizations, lead volunteers in the fields, and endeavor to expand community food access.

Our Youth Programs

Youth are introduced to The Food Project through our Summer Youth Program (SYP). For six and a half weeks, they help to grow and harvest fresh vegetableson our urban and suburban farmland and serve their communities by helping to run reduced-price farmers' markets, bringing food that they've grown to hunger relief organizations, and presenting at our community lunches. On completing SYP, youth who continue to work with us participate in our Academic Year Program (AYP) and our Internship Program. AYP participants spend Saturdays and weekend afternoons expanding on the knowledge of sustainable agriculture and food justice that they acquired in SYP. They also build public speaking and job readiness skills. Participants in the Internship Program put their knowledge into action by partnering with staff and community members to engage in hands-on projects that further the mission of The Food Project.

In recruiting for all of our youth programs, we follow a strategy designed to bring together a diverse group of youth and adults in order to cultivate mutual understanding across geographic, socioeconomic, and racial boundaries. Our youth are not simply enrolled in an enrichment program; they work hard, learn important leadership skills, and have fun together. All youth are paid for their work; earning a paycheck instills in them a sense of responsibility while providing an economic support and incentive.

Through TFP's Youth Programs, teenagers are given opportunities for deep and sustained learning. As they move through the programs, youth are both given more responsibility and presented with greater challenges.

What We Seek

A highly organized and energetic individual to work closely with the Director of Youth Programs in supervising and supporting all aspects of systems administration, event planning, and programs marketing and recruitment for all youth programs.


Systems Management

a. Database Management

  • Maintain all youth and seasonal staff (current and alumni) FileMaker Pro records
  • Manage payroll for all youth programs (Summer Youth Program, Academic YearProgram, Internship Program)
  • Build, improve and streamline database functions

b. Paper Records Management

  • Manage all paper based files
  • Manage HR paperwork (including medical forms and permission slips) for all current youth employees (SYP, AYP, IPR)
  • Maintain youth employment records according to TFP, federal and HIPAA protocols

c. Logistics Management

  • Oversee all logistics for youth programs, including vehicle scheduling and usage, space reservations, and annual calendar
  • Budget management (responsible for quarterly reports and variance reports)
  • Oversee collection of evaluation data

Safety Management

  • Maintain updated and reviewed safety systems and protocols
    • Safety Manual
  • Oversee Safety Trainings
    • First Aid/CPR certification for staff
    • Annual organizational safety training

Event Management

  • Plan and implement major events for all youth programs
    • Orientations
    • Retreats
    • Parent Events
    • Graduations

Program Management

  • Oversee recruitment & interviewing
    • Improve, create and distribute application and promotional materials for program and positions
    • Supervise all recruitment and interviewing process
  • Apply for, manage relationship and administer paperwork for major funding organization (BYF)
  • Plan and order program materials for all youth programs

Education & Experience Requirements:

  • Bachelor’s degree or equivalent experience
  • Experience working in nonprofit organizations
  • Experience in youth development and human resources management for teenagers and programming
  • Experience working with a diverse population of youth, especially in the greater Boston and North Shore areas

Skill Requirements:

  • Expert
    • Filemaker Pro
    • Apple OSX and applications (Microsoft Office, Google Apps)
    • Organizational and Planning Skills
    • Systems Thinker
    • Communication Skills (written and oral)
  • Proficient
    • InDesign & Photoshop
  • Basic
    • Knowledge of financial systems
    • Social Networking (Facebook, Twitter)

Competencies & Training Needed:

  • Ability to function well in team environment
  • Ability to multi-task
  • Ability to synthesize and communicate information
  • Ability to problem solve
  • Ability to give and receive feedback
  • Ability to network with collaborators
  • Writing, proofreading, and editing skills
  • Policy and procedure development, documentation and implementation
  • Knowledge of youth human resource regulations

Recruitment Process

We will review all submissions, identify viable candidates, and contact only those individuals selected to continue in the search process. Applications will be accepted until the position is filled. Please send resume and cover letter via email to: [email protected].

Electronic submission is greatly preferred. However, correspondence can be mailed to:

Cindy Davenport, The Food Project, 10 Lewis Street, Lincoln, MA 01773

Applications can also be faxed to: (781) 259-9659

The Food Project is an Equal Opportunity Employer that is committed to building a multicultural organization. We actively seek a diverse pool of candidates for this position.


The Food Project is a 501(c)(3) non-profit.

Tax ID: 04-3262532


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